How Do I Charge My Students via PayPal?

In MartialWave, you can integrate with billing systems like PayPal. This allows you to generate invoices that, once paid, will be deposited into your account on the service. In other words, the received amount will remain in the configured account, and from there, you must transfer it wherever you want, following the rules of that billing service. Our system does not handle monetary values; it only sends the invoice and receives the payment notification.

Some important points to note:

• You must have an active PayPal account and configure it to accept integrations.
• You need to set up the integration in MartialWave.
• The student or another registered person must have an email configured to receive the PayPal invoice with the payment link. However, we cannot guarantee email delivery, as it depends on the recipient's email provider's spam filtering and receiving rules.
• In case of discrepancies in paid amounts (e.g., the payer paid an outdated invoice) or situations where the same invoice is paid through different methods (e.g., Pix and later a bank slip), MartialWave will create a notification within the system, informing you of these inconsistencies. The user will need to take the necessary actions to resolve the issue, as the system will not automatically reconcile such payments.

Generating Invoices Directly from TRANSACTIONS

We recommend generating a test invoice with a small amount, paying it, and observing the entire process.

1) Select the desired transactions and then click GENERATE INVOICE.

2) Once the invoices are generated, the entries will be assigned to the PayPal current account, and an icon will appear, allowing you to view the invoice. Email delivery will depend on your PayPal account settings.

Invoice Status Icons:

Blue = Open

Green = Paid

Orange = Overdue

Red = Canceled

Clicking the icon will open the same payment page the payer will see.

3) Within the entry, you will see a notification indicating that an invoice is pending, along with a small menu to view the PayPal checkout page or cancel the invoice.

At the bottom of the entry, there will be a section displaying details of all related invoices, including canceled ones, along with their creation date and status:

4) When the payer settles the invoice, MartialWave will receive confirmation from PayPal and automatically mark the entry as paid in the "PayPal" account. The icon will then turn GREEN.

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Generating CONTRACT Invoices Automatically

Configure the payment method with the number of days before the due date when invoices should be generated. This setting will apply to all contracts. To do this, go to SETTINGS > INTEGRATIONS, click on the three dots, and then EDIT:

When creating a contract, select Charge via payment method and choose the category where the entries will be settled. For an existing contract, create an Alteration to the contract.

Done! MartialWave will generate invoices based on contract entries, following the same process outlined in this guide.

IMPORTANT REMINDERS

a) Any changes, creations, or settlements made directly in your PayPal account will not reflect in MartialWave.

b) Since funds are held in PayPal, it is solely the user’s responsibility to manage them.

c) If an integration is disconnected, pending invoices in PayPal will lose their link to MartialWave. If paid, they will no longer appear in the system.

d) MartialWave cannot interfere with PayPal’s processes, such as settlement dates, fees, or other conditions.

e) To generate a duplicate invoice, the user must first cancel the existing invoice and then create a new one.